Corporate Scheduling Announcement Letters (CSAL)

CSAL ALERT – The OFCCP has issued its latest round of CSAL’s, dated January 31, 2014.

Take a few minutes now to read the OFCCP’s CSAL FAQ page.

What is OFCCP’s Corporate Scheduling Announcement Letter (CSAL)?

The CSAL is notification to an establishment that has been selected to undergo a compliance evaluation during the scheduling cycle. The list is generated from OFCCP’s Federal Contractor Selection System (FCSS). It is not a letter scheduling a compliance evaluation. The purposes of the CSAL are to:

  • Provide the contractor establishment’s internal EEO staff notice to obtain management support for EEO and self-audit efforts;
  • Encourage contractors to take advantage of OFCCP compliance assistance offerings;
  • Encourage contractors to focus on self-audit efforts that, if problems are adequately analyzed and corrected, saves OFCCP time/resources when we do an evaluation; and
  • Help contractors manage/budget the amount of time required for evaluation activity.

If you have any questions, feel free to contact us. We’re happy to help.

Fall CSAL Notifications

Many federal contractors are currently receiving pre-audit notifications at single establishments. We thought it would be helpful to remind contractors that a single site notification is not the only method for distributing notification of an audit or pending audit.

The OFCCP can notify contractors of an audit or pending audit through any of the following:

  • a CSAL to the corporate office,
  • a CSAL to the single establishment,
  • through a telephone call,
  • or by simply sending a Scheduling Letter

Pre-notification of an audit is not required by law and is a courtesy provided by the OFCCP. The potential for a “pop quiz” exists and federal contractors should be mindful of this.

To read more about the OFCCP directives regarding audit notifications, please click the link below:

“How is the CSAL different from a Scheduling Letter?
(source:  http://www.dol.gov/ofccp/regs/compliance/faqs/csalfaqs.htm#Q2)

The CSAL is not required by law. It is a courtesy notification to a company chief executive officer through which OFCCP provides:

  • a notice of a corporation’s contractor establishments selected to undergo a compliance evaluation during the next scheduling cycle; or
  • a notice of a corporation’s single establishment sent directly to the facility to be selected to undergo a compliance evaluation during the next scheduling cycle; and
  • an invitation to contractors to utilize the various compliance assistance resources and activities provided by OFCCP through its website and regional offices.

The Scheduling Letter is the OMB-approved letter sent to an establishment to start the evaluation process. The letter is used to:

  • notify a particular contractor establishment that it has been scheduled for a compliance evaluation; and
  • request submission of the contractor’s Affirmative Action Program(s) and the supporting data.”

Resources:

If you have received a CSAL or Scheduling Letter and need assistance, please contact Biddle Consulting Group at (800) 999-0438 or staff@biddle.com.

CSALs Are On the Way!

Today,  May 7th, Biddle Consulting Group learned that the OFCCP (Office of Federal Contract Compliance Programs) has begun sending out their Spring 2012 CSAL (Corporate Scheduling Announcement Letter) notifications.  The date of distribution, on at least one CSAL notification, was May 2, 2012.   Contractors should advise corporate leadership, as well as each AAP location, to be on the look-out for the CSAL. Also, make preparations to proactively address the compliance evaluation requirements as identified in the OFCCP’s Active Case Enforcement protocol.
From the OFCCP FAQs:

“What is the OFCCP’s Corporate Scheduling Announcement Letter (CSAL)? The CSAL is notification to a corporation that one or more of its sites are on the list of contractor establishments selected to undergo a compliance evaluation during the scheduling cycle. The list is generated from the OFCCP’s Federal Contractor Selection System (FCSS). It is not a letter scheduling a compliance evaluation. The purpose of the CSAL is to:

  • provide the Contractor’s internal EEO staff notice to obtain management support for EEO and self-audit efforts
  • encourage Contractors to take advantage of OFCCP compliance assistance offerings
  • encourage Contractors to focus on time-saving self-audit efforts
  • help Contractors manage/budget the amount of time required for evaluation activity”

“How can a Contractor confirm whether it should have received a CSAL? The OFCCP mails a CSAL to the Chief Executive Officer (or designated point of contact) of each company with one or more establishments on the scheduling lists issued in a scheduling cycle. Contractors may confirm whether their company was mailed a CSAL by faxing a written request on company letterhead to the Division of Program Operations at 202-693-1305 (not a toll-free number).”
“What is the difference between a full desk audit and a full compliance review (ACE)? A full desk audit is a comprehensive analysis of all of a contractor’s written AAPs – Executive Order 11246 (EO 11246), Section 503 of the Rehabilitation Act of 1973 (Section 503) and the Vietnam Era Veterans’ Readjustment Assistance Act of 1974 (VEVRAA) – and supporting documentation. These analyses include, but are not limited to, an impact ratio analysis, compensation analysis, and assessment of the reasonableness and acceptability of each AAP. A full compliance review includes all three stages of a compliance review (i.e., full desk audit, onsite and offsite analysis) under EO 11246, Section 503 and VEVRAA.”

Download a sample a 2012 CSAL:

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Additional resources: